Administrative Coordinator Job
mission of the Eagle Valley Land Trust (EVLT) is to protect forever the lands
we love, to preserve our heritage, scenic beauty, recreational opportunities,
and wildlife habitats, and to build a permanent legacy for future generations. Partnering
with landowners and grant funders, EVLT has already conserved nearly 11,300
acres of such lands and hopes to conserve another 20,000 acres by 2026.
General Job Description:
to the Executive Director (ED), the Coordinator manages the day-to-day
operations of the office with significant autonomy and decision-making
discretion and supports staff and the Board of Directors as directed by the
- General – Order office and printer supplies, receive,
disperse, and send mail; copy, print, and scan; letter writing and
correspondence; maintain office files and archives; maintain EVLT’s
administrative forms, policies and procedures; maintain EVLT calendar; other
general clerical and administrative work.
- Board of Director Administration – Communicate
effectively with Board members; collect, maintain and update board forms, files,
and handbook documents; coordinate new board member orientation; manage
logistics of board and committee meetings; take minutes for meetings as
- Events – Assist with all aspects of event preparation,
such as tracking RSVPs, ticket sales, table assignments, supply orders,
expense/income tracking, coordination with caterers; provide event day support.
- Communications – Assist other staff with editing including
social media posts, web site, advertising, and newsletters.
- Fundraising – Manage database entry, mail merges, and
- Financial – Manage financial activities including
collecting payments, billing, filing, making bank deposits and coordination
- Technical – Oversee telephone, printer, computer,
cloud backup/hard drive backup, etc. system maintenance and repairs. Manage email/computer
- Operations – Manage insurance, benefits, accreditation
and certification renewals, human resources benefits administration, coordinate
Land Trust Alliance Re-accreditation.
- Other job-related tasks as assigned by the ED.
- EVLT appears
professional and focused; is projected as a leader in the community of other
non-profits and local land trusts.
- Filing is
organized so that documents and files are easy to locate and contain the
- Board of Director
and Committee meetings are well executed, and minutes are finalized and
distributed in a timely fashion.
- EVLT is organized
and ready to comply with Land Trust Alliance re-accreditation in future years.
database entry, and donor thanking are completed promptly and accurately.
infrastructure, particularly information systems and backups, is operating
reliably; problems are resolved quickly.
- Office supplies
needs are anticipated and maintained.
decisions are made in advance of deadlines for all operational renewals
(memberships, insurance, licensing, etc.).
- Minimum two years
of experience in a professional administrative role; non-profit experience a
- High energy, and
a passion for EVLT’s mission
interpersonal communication skills, both written and verbal
record-keeping and detailed organizational skills
- Familiarity with
and ability to identify real estate transaction documents a plus
technical/computer skills including Microsoft Office Suite and Google Drive; proficiency
with database entry, computer maintenance, networking, and data backup a plus
- A desire to work
for a fast-paced nonprofit organization
- Ability to be
flexible and maintain a positive attitude
- Able to
prioritize and manage multiple, often unexpected, tasks with ease and within
- Willingness to
work under direct supervision, as part of a team, and independently as
- Ability to
exercise independent judgment and discretion when making significant decisions,
including critical thinking skills, initiative, and confident problem solving.
- Valid driver’s
license and ability to drive for work
Compensation, Physical Requirements, and
- Compensation will
depend upon experience.
- This is an
approximately 32 or 40 hours per week exempt position including healthcare and
- While primarily office
work, this position will require periodic weekend, early morning, and evening
work in and outside of the office.
- Work requires
some physical exertion such as strenuous hiking, walking, standing, lifting (up
to 50 lbs.), carrying, or similar activities, sometimes in inclement weather.
applicants are encouraged to apply by sending a cover letter, references, and
resume including desired compensation range, all as attachments in one email to
The position will be open until filled. We plan to reply to all applicants
within three weeks of application receipt.