Eagle Valley Land Trust is Hiring-- Administrative Coordinator

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Administrative Coordinator Job
Description

The
mission of the Eagle Valley Land Trust (EVLT) is to protect forever the lands
we love, to preserve our heritage, scenic beauty, recreational opportunities,
and wildlife habitats, and to build a permanent legacy for future generations. Partnering
with landowners and grant funders, EVLT has already conserved nearly 11,300
acres of such lands and hopes to conserve another 20,000 acres by 2026.

General Job Description:

Reporting
to the Executive Director (ED), the Coordinator manages the day-to-day
operations of the office with significant autonomy and decision-making
discretion and supports staff and the Board of Directors as directed by the
Executive Director.

Principal Responsibilities:

  1. General – Order office and printer supplies, receive,
    disperse, and send mail; copy, print, and scan; letter writing and
    correspondence; maintain office files and archives; maintain EVLT’s
    administrative forms, policies and procedures; maintain EVLT calendar; other
    general clerical and administrative work.
  2. Board of Director Administration – Communicate
    effectively with Board members; collect, maintain and update board forms, files,
    and handbook documents; coordinate new board member orientation; manage
    logistics of board and committee meetings; take minutes for meetings as
    requested.
  3. Events – Assist with all aspects of event preparation,
    such as tracking RSVPs, ticket sales, table assignments, supply orders,
    expense/income tracking, coordination with caterers; provide event day support.
  4. Communications – Assist other staff with editing including
    social media posts, web site, advertising, and newsletters.
  5. Fundraising – Manage database entry, mail merges, and
    mailings.
  6. Financial – Manage financial activities including
    collecting payments, billing, filing, making bank deposits and coordination
    with bookkeeper.
  7. Technical – Oversee telephone, printer, computer,
    cloud backup/hard drive backup, etc. system maintenance and repairs. Manage email/computer
    accounts.
  8. Operations – Manage insurance, benefits, accreditation
    and certification renewals, human resources benefits administration, coordinate
    Land Trust Alliance Re-accreditation.
  9. Other job-related tasks as assigned by the ED.

Desired Outcomes:

  • EVLT appears
    professional and focused; is projected as a leader in the community of other
    non-profits and local land trusts.
  • Filing is
    organized so that documents and files are easy to locate and contain the
    information needed.
  • Board of Director
    and Committee meetings are well executed, and minutes are finalized and
    distributed in a timely fashion.
  • EVLT is organized
    and ready to comply with Land Trust Alliance re-accreditation in future years.
  • Deposits,
    database entry, and donor thanking are completed promptly and accurately.
  • Technical
    infrastructure, particularly information systems and backups, is operating
    reliably; problems are resolved quickly.
  • Office supplies
    needs are anticipated and maintained.
  • Well-informed
    decisions are made in advance of deadlines for all operational renewals
    (memberships, insurance, licensing, etc.).

Qualifications:

  • Minimum two years
    of experience in a professional administrative role; non-profit experience a
    plus
  • High energy, and
    a passion for EVLT’s mission
  • Excellent
    interpersonal communication skills, both written and verbal
  • Excellent
    record-keeping and detailed organizational skills
  • Familiarity with
    and ability to identify real estate transaction documents a plus
  • Strong
    technical/computer skills including Microsoft Office Suite and Google Drive; proficiency
    with database entry, computer maintenance, networking, and data backup a plus
  • A desire to work
    for a fast-paced nonprofit organization
  • Ability to be
    flexible and maintain a positive attitude
  • Able to
    prioritize and manage multiple, often unexpected, tasks with ease and within
    required timeframes
  • Willingness to
    work under direct supervision, as part of a team, and independently as
    necessary
  • Ability to
    exercise independent judgment and discretion when making significant decisions,
    including critical thinking skills, initiative, and confident problem solving.
  • Valid driver’s
    license and ability to drive for work

Compensation, Physical Requirements, and
Work Environment:

  • Compensation will
    depend upon experience.
  • This is an
    approximately 32 or 40 hours per week exempt position including healthcare and
    retirement benefits.
  • While primarily office
    work, this position will require periodic weekend, early morning, and evening
    work in and outside of the office.
  • Work requires
    some physical exertion such as strenuous hiking, walking, standing, lifting (up
    to 50 lbs.), carrying, or similar activities, sometimes in inclement weather.

Application Instructions

Qualified
applicants are encouraged to apply by sending a cover letter, references, and
resume including desired compensation range, all as attachments in one email to
exec@evlt.org.
The position will be open until filled. We plan to reply to all applicants
within three weeks of application receipt.